GOVERNING BOARD OF DIRECTOR

Level 5 - Officer Positions

Board Chair

Qualifications. Completed two years of board membership term and have an understanding of parliamentary procedures.

Duties and Responsibilities. The Chair shall be the principal officer of the Corporation, preside at all Board of Director meetings, and perform the following duties and responsibilities:

General

• Facilitate and coordinate the Board’s discharge of its responsibilities as set forth in the bylaws and by Board resolutions
• Act as the representative of the board as a whole, rather than as an individual supervisor to staff
• May sign, with the Executive Director or any other proper officer of the Corporation, contracts or other instruments by which the Board of Directors has authorized to be executed, except in cases where the signing and execution is expressly delegated by the Board of Directors, the Bylaws, or by statute to some other officer or agent of the Corporation
• Regularly lead the board through evaluation of its health and effectiveness

 Meetings 

• Collaborate with the Executive Director to set the board meeting agenda ensuring board members receive agenda and minutes in a timely manner
• Lead board meetings
• Provide leadership and direction to the board by directing and managing the conversation, dynamics, time, and agenda
• Perform such other responsibilities as provided in the Corporation’s bylaws or as may be directed by the Board
• Arrange for Vice Chair to chair meetings when absent

Executive Director 

• Establish a search and selection committee (usually acts as chair for this ad hoc of Board Governance Committee) for hiring the executive director
• Convene board discussions on evaluating the Executive Director and negotiating compensation and benefits package
• Establish an ad hoc committee to develop or review the compensation and benefits package to present to board
• Convey information to the executive director
• Conduct annual evaluation of the Executive Director

Committees

• Appoint the chairpersons of all Board committees and serve as liaison among the Corporation’s board, its committees, and the staff
• Chair the Executive Committee
• Board Governance Committee member

Community

• Represent the agency in the community
• Maintain liaison as needed with foundations supporting the Corporation and other potential funding sources
• Speak to the media and the community on behalf of the organization (as does the executive director)

Board Vice-Chair

Qualifications. Completed two years of board membership term and have an understanding of parliamentary procedures.

Duties and Responsibilities. The Vice Chair is second in command of Corporation and will perform the following duties and responsibilities:

General

• Assist the president/chair as needed
• Subject to all the restrictions and perform such duties as the Board of Directors may prescribe or as the Chair may delegate in his or her absence
• Frequently assigned to a special area of responsibility, such as membership, media, annual dinner, facility, or personnel

Meetings

• Preside at all Board of Director meetings in the Chair’s absence

Committees

• Active member of the Executive Committee
• Board Governance Committee

Board Treasurer

Qualifications. Skilled in finance, analysis, reporting, and record keeping.

Duties and Responsibilities. The Treasurer is the board’s financial representative and will perform the following duties and responsibilities: 

General 

• Act as the liaison between the board and the Corporation’s bookkeeper / accountant
• Work directly with the bookkeeper or other staff in developing and implementing financial procedures and systems
• Oversee the custody of all funds, securities and assets of the Corporation
• Have other responsibilities as the Board of Directors may prescribe

Cash Management and Investments 

• Ensures, through the Finance Committee, sound management and maximization of cash and investments

Reports 

• In conjunction with the President / Executive Director, make financial information available to Board members and the public
• Regularly report to board on key financial events, trends, concerns, and assessment of fiscal health
• Prepare or delegate preparation of a true statement of the Corporation’s assets and liabilities within a reasonable time after the close of each fiscal year 
• Collect needs assessment from committee chairs and prepare annual budget that accurately reflects the needs, expenses, and revenue of the organization
• Prepare or delegate 990N for taxes
• Prepare or delegate annual end-of-year tax forms for donors
• Apply for Charitable Solicitation License (CSL) annually

Meetings 

• Furnish the Board with an accurate operating and financial report at each meeting that includes receipts and disbursements
• Manage the board's review of, and action related to, the board's financial responsibilities
• Sign checks, drafts, or other orders for payment of money, which may also require the President / Executive Director’s signature or Board of Directors’ Chairman as an alternate

 Committees

• Active member of the Executive Committee
• Chair for Finance Committee, prepares agenda and manages action items
• Advisor to Audit Committee

Board Secretary

Qualifications. The Secretary (Recorder) should have good communication and written skills, specifically the ability to take notes and thoroughly document actions in board minutes. A major benefit of staffing a corporate secretary position is having someone who supports the full range of board work from communications to the logistics of board and committee meetings. The chair and chief executive benefit from having a gate-keeper who acts as a knowledgeable liaison between the senior staff and will perform the following duties and responsibilities:

General 

• Administrative assistant to the Board Chair and chief executive
• Other responsibilities as the Board of Directors may prescribe

Meetings 

• Provide notice of meetings and annual retreat of the board
• Prepare and maintain minutes and records for all board and Executive Committee meetings, to include all votes and resolutions adopted

 Records

• Maintain the recording of all Corporate documents and records
• Review/monitor and verify accuracy of the meeting minutes, and circulate them to all board members
• File all reports required by governmental authorities
• Create a structured approach for tracking important documents, compliance issues, or trends influencing the organization’s work

Committees

• Active member of the Executive Committee

Chaplain

Qualifications. The Chaplain is the spiritual leader over the entire organization who will perform the following duties and responsibilities:

General 

• Spiritual advisor to the Board Chair and chief executive
• Spiritual advocate for the Board of Directors and all staff and volunteers
• Other responsibilities as the Board of Directors may prescribe

Meetings 

• Solicit prayer requests and intercede
• Provide a monthly report on prayer events and initiatives, praises, Scripture reading, devotions

 Committees

• Active member of the Executive Committee
• Provides oversight to the Intercessor Coordinator and Intercession committee
• Board Governance Committee with focus on spiritual formation